Instructions for the Online Abstract Submission System

Click here to download these instructions

Click here to submit an abstract

Abstract submission for the 2018 Canadian Winter School is web-based.  The system will be open for abstract submission from October 20th, 2017 to November 20th, 2017 (11:59 pm Eastern Time).  Prior to beginning the abstract submission, please review the information below. 

Presentation Format
The presentation format of accepted abstracts will be a Project Gallery.  The Project Gallery is an unmoderated session, designed for informal discussion in small roundtable groups.  The presenter can use a poster, or computer/tablet, or any clever presenting aid of their own design, to introduce their topic to the entire group in a few minutes.  The presenter will be informed of the presentation schedule prior to the Winter School.  Several discussions are held in the same room concurrently, with a facilitator keeping time and encouraging the attendees to move to the next discussion each fifteen minutes.

Accepted abstracts will be posted on the Winter School website for attendees of the Winter School.  The Winter School Organizing Committee reserves the right to reject abstracts.  Authors of accepted abstracts are not exempt from registration fees for the Winter School.

Abstract Submission Process
All submitters must log into the COMP website.  If you are a COMP member, enter your email and password.  If you don’t have an account with COMP, please follow the instructions to create an account.

Media:  If you have any graphs, images or multimedia elements, they will need to be uploaded separately here.  You may enter as many files as necessary.
Submissions: Select the Add button; this will now bring you to the next window NEW ABSTRACT.  Please use upper and lower case when entering title. 

Requested Presentation Mode
Check whether you wish to be considered for the Therapist Scholarship Award and/or Project Gallery. 

Please select the category or categories which best pertains to your Abstract.  You may select more than one category.

Subject categories include:

  • Automation patient case studies (especially where things went really wrong or really right);
  • Adapting alternate technologies to RT (e.g. 3D printing, virtual reality goggles);
  • Quality measures/patient outcomes (what makes a good plan? Treatment? Patient outcomes data, Correlating outcomes with different treatments);
  • Evolution of the role of RT professionals and resource allocation;
  • Human Factors/Process Improvement

Presenting and Contributing Authors
After entering the information of the presenting author, please select Add Author if there are any contributing authors.  The Contributing Author has the ability to modify any of the abstract information, including withdrawing the abstract or re-submitting a revised abstract document.

Abstracts must not exceed 500 words and may be cut and pasted from an existing word document.   To enable blind review, please do not list any author names or institutions or use headers and footers when typing in the space provided. 

Please use the Insert Image, math or chemistry buttons to link to the files you uploaded in the Media section above.  Graphs, images or multimedia elements may not be pasted directly into the text box.  If you have neglected to upload these files earlier, you can select the Save and close button to return to this location.

Author Verification Agreement (required)
The submitting author must agree to and select the following "Author Verification Agreement" statement button in the submission process:
By checking the box, you verify that each author to be listed on the submitted abstract has contributed to the content of the abstract and consented to the submission of the said abstract.

Conflict of Interest (required)
Any financial relationship with sponsoring companies or organizations about whose product or services that the Author(s) are reporting must be disclosed.  If such a financial arrangement exists, a disclosure statement must be entered in space provided after you check the box.
This policy should not discourage such support.  It is meant to allow members of the audience to form their own judgments about the presentation with the full disclosure of the facts.

Distribution Agreement (required)
The corresponding author must agree to and select the "Distribution Agreement" statement button in the submission process:
By checking this box, you verify that each author listed on the submitted abstract has agreed to permit the distribution of the abstract at the Winter School and/or via the Winter School website and any other publication resulting from this meeting. Under this constraint, you also verify that all contributing authors will obtain or have obtained permission for the use of any copyrighted materials that may be presented at the Winter School for educational purposes from the appropriate copyright owner(s) and publisher(s).

Preview and Submit
You will have the option to preview and submit your abstract, or save and close to continue later.  If there are any errors or omissions, a text box will notify you.  Once you are satisfied with your submission, you can select Finalize and submit. You will be sent a confirmation e-mail that your abstract has been submitted for review.

Withdrawal of Abstract Submission
At any time before the abstract submission deadline, any submissions may be edited, finalized, or removed from the website.  After the abstract submission deadline, requests for Withdrawal of an Abstract should be sent to